The Compliance Failure of the Death Star

The Death Star was touted as the “ultimate power in the universe.” But a few proton torpedoes managed to destroy the entire station. It didn’t make into the trilogy, but I assume there would have been an ensuing investigation that would have looked at the failures that lead to loss. At least I imagined there must have been while my family was re-watching the Star Wars movies in anticipation of this week’s premiere of Episode VII.

death star

The entire series starts with Darth Vader pursuing Leia Organa because she has gotten her hands on the technical readouts for the Death Star. If the Empire was so sure that the battle station was invincible, it would not have been so concerned. At least you would think so. But perhaps it’s just a plot device.

Grand Moff Tarkin, who had overseen the construction of the Death Star, dismisses the idea that the moon-sized battle station is at risk from an attack by small fighters. He is right. The risk is very small. It was a small, shielded exhaust port. he shot “was impossible, even for a computer.”

The first attack run resulted in the destruction of the fighters. The second attack run hit the target but merely impacted on the surface. It is only the Luke Skywalker with his Force assisted attack that manages to hit the difficult target correctly. T

Of course the outcome is catastrophic so there was clearly a mistake in the design of the station.

The Emperor was not happy and began a culling at the highest ranks of the Empire, executing officials such as Moff Coovern and Minister Khemt, believing that their incompetence was partly to blame for the station’s annihilation. That does not sound like great way to run a “lessons learned” post-action review.

We don’t know if the design was improved for the Death Star II. It too was destroyed, but under different circumstances. It was, in part, constructed as trap to destroy the Rebel Alliance. The Emperor left it appearing vulnerable, when it was in fact fully operational, with the a huge portion of the Imperial Fleet hidden nearby. The flaw was in the Emperor’s plan by overlooking the capabilities of the local Ewoks.

In the end, I say it was not a compliance failure, it was a governance failure. The Emperor ran his organization through fear, using Darth Vader to intimidate of kill those dared question the Emperor. Grand Moff Tarkin executed the Emperor’s orders, creating a massive battle station that could destroy planets and star cruisers. But they overlooked the small things. And that lead to their downfall.

I don’t think the Emperor would have tolerated a compliance program. Unless you view Darth Vader as the CCO.

It was the arrogance of the top leadership failed to see the risks and thought they could see everything, unaware of their blind spots.

If you want more Star Wars and compliance mash-ups, check out Tom Fox’s posts this week:

The Jedi and Compliance Failures

My family has been re-watching the Star Wars movies in anticipation of this week’s premiere of Episode VII. While watching Episodes I-III, I wondered if the Jedi could have used some compliance strategies to help prevent their downfall.

come to the dark side we have cookies

Two of the goals of compliance are (1) to deter people in your organization from doing bad things and (2) to identify a fed flag that could indicate something bad has happened or is about to happen.

Obviously, going to the dark side is a bad thing. You can tell, because they wear black. The Jedi needed to takes steps to prevent its members from being tempted by the power of the dark side of the force.

The obvious first steps in compliance are periodic certifications:

  • I have not been tempted by the dark side this quarter.
  • I am not interested in galactic domination
  • I am not experiencing any of negative emotions: fear, anger, hatred and rage
  • I am not in a romantic relationship

I suppose having Mace Windu sit down and fill out a form would be kind of silly.But it could be a deterrent.

The Jedi Master seem to able to detect variations in the force.Maybe a periodic review with the Jedi Council would be a good way to see if anyone is being tempted by the dark side.

The Jedi knew that Anakin Skywalker was having troubles. He was at risk of being a rogue Jedi.

The Jedi Council had a compliance failure form the beginning. Young Anakin was older than what was allowed by the Jedi code to become a padawan and begin Jedi training. The Jedi violated their own policies and procedures.

The Jedi Council failed to take actions to discipline Mr. Skywalker. They  saw his small digressions, but took no actions to discipline him for his mistakes.

The result was a rogue member of the organization destroyed the entire organization. In this case, that also meant dissolving the Galactic Senate, the rise of an evil galactic empire and the loss of billions of lives.

Maybe a Jedi compliance warrior could have helped prevent the downfall.

If you want more Star Wars and compliance mash-ups, check out Tom Fox’s posts this week:

If you like the image at the beginning, you can get it on a T-Shirt at Woot!. (My son has one.)

PRI finalizes ESG questionnaire

The Principles for Responsible Investment Initiative has launched the Limited Partners’ Responsible Investment Due Diligence Questionnaire to encourage standardized due diligence on environmental, social and governance considerations in private equity.

UN-PRI

The LP Responsible Investment DDQ was developed in consultation with a working group composed of 41 LPs, funds of funds and GPs.

There are 21 questions proposed to standardize the diligence framework in four categories:

  1. WHAT ARE YOUR ESG-RELATED POLICIES AND HOW DO ESG FACTORS INFLUENCE YOUR INVESTMENT BELIEFS?
  2. HOW DO YOU IDENTIFY AND MANAGE MATERIAL ESG-RELATED RISKS AND USE ESG FACTORS TO CREATE VALUE?
  3. HOW DO YOU CONTRIBUTE TO PORTFOLIO COMPANIES’ MANAGEMENT OF ESG-RELATED RISKS AND OPPORTUNITIES?
  4. HOW CAN LPS MONITOR AND, WHERE NECESSARY, ENSURE THAT THE FUND IS OPERATING CONSISTENTLY WITH AGREED-UPON ESG-RELATED POLICIES AND PRACTICES, INCLUDING DISCLOSURE OF ESG-RELATED INCIDENTS?

The LP Responsible Investment DDQ is accompanied by a guidance document.

Expect to start see these question on your investor DDQs.

Sources:

Happy Hanukkah

happy chanukah Hanukkah menorah

How Hanukkah Came to the White House by Jonathan D. Sarna in Forward.com

The first president who took official notice of Hanukkah was one of the Jewish community’s least-favorite occupants of the White House, Jimmy Carter. In 1979, he ended 100 days of self-imposed seclusion over the Iran hostage crisis by walking to Lafayette Park, lighting the new “National Menorah” erected there by Chabad-Lubavitch, and delivering brief remarks. Sensitized to the fact that Jews celebrate their own holiday in December, he carefully directed his next annual Christmas message only “to those of our fellow citizens who join us in the joyous celebration of Christmas.” Every president since has recognized Hanukkah with a special menorah-lighting ceremony, and limited his Christmas messages to those who actually observe the holiday.

Hanukkah came to the White House itself, in 1989, when President George H.W. Bush displayed a menorah there, given to him by the Synagogue Council of America. But the first president to actually light a menorah in the White House was Bill Clinton. In 1993, he invited a dozen schoolchildren to the Oval Office for a small ceremony. The event made headlines when 6-year-old Ilana Kattan’s ponytail dipped into the flame. Clinton ran his hands through her hair to snuff out the smoke. [more…]

 

Dealing With Leftovers

If your Thanksgiving was anything like mine, you have leftover food. It’s a poor allocation of resources, but Thanksgiving has turned into a weekend of excess. Excess food, excess shopping, excess football, excess dessert, excess waistline. Perhaps your compliance program is also filled with leftovers.

leftover turkey

Very few compliance officers would say that they have more resources than they could possibly need or put to good use. Compliance departments are not packed full of tupperware with stuff to be used later. Compliance is a cost center.

Most firms are not starving their compliance programs, trying to trim fat. A typical fund manager wants to bountiful compliance program that addresses the risks to the firms. Regulators and, more importantly, investors expect and demand a robust compliance program.

Are there items on your compliance program that are related to risks no longer present at the firm. Do you have that container full of leftovers from 2009 hiding in the back of your fridge taking up room?

Leftover Turkey by Andrew Nash
CC BY SA

 

US Private Equity Fund Compliance Guide

If you are looking for something to read during the long Thanksgiving Weekend or a great holiday present, pick up a copy of the newly released The US Private Equity Fund Compliance Guide, Volume III. PEI Media just released this follow up that updates the original 2012 edition with the ongoing review and actions of the SEC.

Once you get your hands on the Guide, you should feel free to marvel at Chapter 8: SEC Examinations: How to Successfully Handle the Process. I’m sure the author of that chapter is brilliant. I’m also sure he is ruggedly handsome and kind to animals.

If you agree, I can offer you a 15% discount. Use the code AUT_COM3 when ordering.

compliance guide

TABLE OF CONTENTS:

Introduction

Section I: SEC focus areas

1. US regulatory developments and areas of increased SEC focus applicable to private equity fund advisers since 2012
Erik A. Bergman, Justin J. Shigemi and Reed W. Balmer, Finn, Dixon & Herling LLP

2. Must-know current SEC issues
Julia D. Corelli and Stephanie Pindyck-Costantino, Pepper Hamilton LLP

3. Valuation practices
James E. Anderson and Justin L. Browder, Willkie Farr & Gallagher LLP

4. Cybersecurity
Kari M. Rollins, Winston & Strawn LLP

5. Marketing in the US and EEA
Laura S. Friedrich and John Adams, Shearman & Sterling LLP

6. Due diligence and fundraising
David A. Smolen and Caroline Schimmelbusch, GI Partners

7. Form PF and Annex IV regulatory reporting requirements
Jeanette Turner and Paul Yau, Advise Technologies, LLC

8. SEC examinations: How to successfully handle the process
Doug Cornelius, Beacon Capital Partners LLC

9. SEC enforcement actions against private equity firms
Richard D. Marshall, Katten Muchin Rosenman LLP

10. Compliance officer liability: How to protect the compliance officer
Richard D. Marshall, Katten Muchin Rosenman LLP

11. Compliance roundtable
James Gaven, Welsh, Carson, Anderson & Stowe, Christopher Anderson,
KPS Capital Partners, Joel Wattenbarger, Ropes & Gray LLP

Section II: Appendices

1. Spreading Sunshine in Private Equity
Andrew J. Bowden, director, Office of Compliance Inspections and Examinations

2. Private Equity: A Look Back and A Glimpse Ahead
Marc Wyatt, acting director, Office of Compliance Inspections and Examinations

3. Conflicts, Conflicts Everywhere – Remarks to the IA Watch 17th Annual IA Compliance Conference: The Full 360 View
Speech by Julie M. Riewe, co-chief, Asset Management Unit, Division of Enforcement

4. Cybersecurity Examination Sweep Summary
National Exam Program Risk Alert issued by the Office of Compliance

5. Cybersecurity Guidance
Issued by the Division of Investment Management

6. OCIE’s 2015 Cybersecurity Examination Initiative
National Program Risk Alert issued by the Office of Compliance Inspections and Examinations (OCIE)

7. Examination Priorities for 2015
Issued by the Office of Compliance Inspections and Examinations

The SEC Frowns Upon Outsourced CCOs

Apparently, the Securities and Exchange Commission was running a sweep of firms with outsourced CCOs. The Office of Compliance Inspections and Examinations “stopped by” 20 registered firms that outsourced their CCOs to third parties. The SEC published a new risk alert to let us know what they found.

tight security

Surprisingly, the SEC did not paint a big sad face on the use of outsourced CCOs. They were found to be “generally effective.”

In reading the outsourced CCOs risk alert, it sounds like the issues that the SEC are concerned about are the same issues that the SEC is concerned about with in-house CCOs.

  • Are there enough resources? The SEC was concerned that outsourced CCOs were spread too thin across multiple clients. The SEC is as focused on the resources in-house.
  • Empowerment. The SEC was concerned that outsourced CCOs had enough power to enforce the policies and procedures.
  • Risks. Does the CCO understand the risks at the firm? This issue is perhaps accentuated by outsourcing, but there are plenty of instances of in-house CCOs being isolated from business operations.

Clearly, the risk alert does not advocate using out-sourced CCOs. It does provide a plan for using that structure.

Sources:

Net of Fees Performance Figures

Last year, the U.S. Securities and Exchange Commission looked at how many private equity firms calculate net of fees internal rates of return for their funds. The focus was on whether the performance figures disclosed if general partner investments are included in or excluded from that calculation.

SEC Seal 2

General partners in a private equity fund typically do not pay management or incentive fees. So if the general partner’s capital is included in the net of fees IRR calculation, the net IRR returns would be higher than if that capital was excluded.

I think this distortion will be largely limited to situations where general partner capital is a large percentage of fund assets. One aspect is that calculation of fees in private funds is not tightly regulated as it is for mutual funds. Different strategies will require managers to sho performance in different ways.

Private equity funds have a particularly difficult time with net IRR calculations for funds that are not fully realized. The fees keep tolling as the fund continues through its life-cycle and underlying investments are realized. A fund manager cannot show the net of fees return for a particular realized investment because the standard management fee is not tied to the investment itself, but instead to the life of the private equity fund.

The concern is always that net IRR returns for such funds should not mislead prospective investors. That means inserting adequate disclosure regarding the net IRR calculation methodology.

The SEC has stated that performance should be what a typical investor will experience. A private equity fund manager should construct and show its performance as a typical investor would have its investment perform.
Sources:

KC Royals and Compliance

Congratulations to the Kansas City Royals on winning the World Series. It was their first World Series in thirty years and a year after their heart-breaking loss in Game 7. Mrs. Compliance Building is from Kansas City and ecstatic about the club’s turnaround.

KC Royals

The Mets faltered last night because of emotion. Starting pitcher Matt Harvey stymied the Royals for eight innings. Instead of replacing him with the closer, Mets coach Collins let Harvey convince Collins to keep him in for the ninth inning. As a Red Sox fan, I remember two instances of that same mistake.

Harvey walked Lorenzo Cain, who stole second, and the scored on a double by Eric Homser.  Harvey was pulled and Jeurys Familia quickly became the first man in baseball history to blow three saves in the World Series.

The 2015 Royals are a team about taking chances. After making it to third on a ground ball, Homser took the gamble and made a mad dash from third on a ground ball with one out. Not expecting this, the first baseman threw wide to home, allowing the tying run to score. Then, KC took over in extra innings.

The Royals won eleven games in the 2015 postseason. In seven of them, they trailed by at least two runs at some point, then came back to win. No team had ever done that.

It was not about big bats hitting home runs to come back. It was small-ball: stealing bases, bloops, gap-balls and line-drives.

The Royals were about taking small risks. Not “swinging for the fences.” In part, the team was designed to deal with its market. It can’t afford the big payroll of the Yankees or the Red Sox. It developed its talent in its farm system. It didn’t sign big names. It formed its own culture and groomed the players within its system.

It’s not a big risk, big reward club. It’s a small-ball club that just won the World Series.

1989 Kansas City Royals away uniform” by Amineshaker
Licensed under CC BY-SA 3.0

Another Reminder of the SEC’s Concerns About Private Funds

You have likely heard all or some of these concerns before. Securities and Exchange Commission Chair Mary Jo White spoke at a meeting of the Managed Funds Association and pointed out areas of concern.

SEC Seal 2

One thing to note is Chair White stated that the Private Funds Unit in OCIE is completing a review of private fund real estate advisers. (I assume you would call that a “sweep.”) That particular focus is related-party service providers. SEC staff is concerned that disclosure about these related-party arrangements may be non-existent or potentially misleading, particularly with regard to whether or not the related parties charge market rates.

We have heard that before from Marc Wyatt at PEI’s Private Fund Compliance Forum. It’s generally okay to use related-party service providers if the arrangement is properly disclosed. If the fund manager is going to say that it saves the fund money because the rate is at or below market rate, you need to prove that it actually is at or below market rate.

Chair White cited several other areas of interest for private fund compliance.

  • Using marketing materials that included back-tested performance numbers, portable performance numbers, and benchmark comparisons without key disclosures.
  • Disclosing conflicts related to advisers’ proprietary funds and the personal accounts of their portfolio managers, in particular allocation of profitable trades.
  • Improperly shifting expenses away from the adviser and to the funds or portfolio companies by, for example, charging a fund for the salaries of the adviser’s employees or hiring the adviser’s former employees as “consultants” paid by the funds.
  • Advisers collecting millions of dollars in accelerated monitoring fees without disclosing the practice.
  • Advisers misallocating expenses to funds;[21]
  • Failing to disclose loans from clients;[22]
  • Using funds to pay their operating expenses without authorization and disclosure;[23] and
  • Failing to disclose fees and discounts from service providers.[24]

Sources: